Job Detail

Job Description

Our client is seeking a well-organised, proactive and detail-oriented Administrative Assistant to support daily office operations, maintain accurate records and ensure efficient administrative coordination. Candidates with an accounting or finance background will have an added advantage, particularly in handling financial documentation, basic reconciliations and administrative records.

Key Responsibilities

• Provide day-to-day administrative and clerical support to ensure smooth office operations.
• Prepare, organise and maintain office documents, correspondence, reports and filing systems.
• Manage incoming calls, emails, appointments and routine enquiries professionally.
• Assist with data entry, record keeping and preparation of administrative reports.
• Support the preparation and processing of invoices, payment records, receipts and expense documentation, where required.
• Maintain accurate office, supplier and client records.
• Assist with basic bookkeeping tasks, reconciliations and financial documentation where applicable.
• Monitor office supplies and coordinate procurement requests.
• Support meeting arrangements, scheduling and internal communication.
• Liaise with clients, suppliers and colleagues to facilitate timely information flow.
• Handle confidential information responsibly and maintain professional standards.
• Perform other administrative duties as assigned by management.

Qualifications and Requirements

• Diploma or certificate in Business Administration, Office Administration, Accounting, Finance or a related field.
• Minimum of 3 years’ relevant administrative experience.
• An accounting or finance background will be an added advantage.
• Basic knowledge of bookkeeping, invoices, receipts and financial record keeping is desirable.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Strong organisational, communication and time-management skills.
• Excellent attention to detail, accuracy and record-keeping abilities.
• High levels of integrity, reliability, professionalism and confidentiality.
• Ability to multitask, prioritise assignments and work independently with minimal supervision.