Job Detail

Job Description

Our client is seeking a Part-Time Administrative Assistant to provide efficient administrative and office support. The successful candidate will assist with daily office operations, documentation, communication, scheduling, records management and general administrative tasks.

KEY RESPONSIBILITIES

1. Administrative Support

• Handle day-to-day administrative and office support tasks.
• Prepare, organise and maintain documents, correspondence and reports.
• Assist with printing, scanning, photocopying, filing and document management.
• Maintain organised physical and electronic records.

2. Office Coordination

• Assist with scheduling meetings, appointments and office activities.
• Coordinate routine office communications and follow-ups.
• Monitor office supplies and assist with routine procurement.
• Support smooth and efficient day-to-day office operations.

3. Data & Records Management

• Maintain accurate administrative records, registers and databases.
• Enter and update information accurately and on time.
• Assist in preparing routine reports, schedules and administrative summaries.
• Ensure documents are properly filed and easily accessible.

4. Communication & Client Support

• Handle routine enquiries professionally.
• Assist with telephone calls, emails and general correspondence.
• Receive visitors and direct them to the appropriate person or department.
• Maintain a professional and courteous approach when dealing with clients and stakeholders.

5. General Administrative Support

• Assist with coordination of meetings and preparation of meeting materials.
• Follow up on assigned administrative tasks and outstanding items.
• Provide general administrative support to management and other departments.
• Perform other reasonable duties as assigned.

QUALIFICATIONS & REQUIREMENTS

• Diploma in Business Administration, Office Administration, Secretarial Studies, Management or a related field from a recognised institution.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Good written and verbal communication skills.
• Strong organisational and administrative skills.
• Ability to handle confidential information with discretion.
• Good attention to detail and accuracy.
• Ability to work independently with minimal supervision.

EXPERIENCE

• 1–3 years of relevant administrative or office support experience.
• Previous experience in a professional services or corporate environment is an added advantage.
• Experience in office administration, records management, scheduling and correspondence is preferred.

KEY COMPETENCIES

• Strong organisation and time management.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Professionalism and reliability.
• Good computer and administrative skills.
• Ability to prioritise and manage multiple tasks.
• Confidentiality and discretion.
• Initiative and willingness to learn.
• Ability to work effectively with minimal supervision.

KEY PERFORMANCE INDICATORS (KPIs)

• Timely and accurate completion of administrative tasks.
• Proper maintenance of records and documentation.
• Effective scheduling and office coordination.
• Timely follow-up on assigned tasks.
• Quality of communication and administrative support.
• Reliability and adherence to agreed working hours.
• Overall efficiency in supporting office operations.